Administrative Assistant - Manufacturing

Santa Ana, CA 92705

Posted: 02/04/2025 Employment Type: Temp/Hire Industry: INDUSTRIAL Pay Rate: Starting at $20.00 / hour

Job Description

Job Summary

We are seeking a detail-oriented and organized Administrative Assistant to join our Quality Team, reporting to the Senior Certification Engineer. The successful candidate will be responsible for assisting with, preparing, and maintaining Manufacturing Data Books (MDB) to ensure compliance with marine rules and customer requirements.

Key Responsibilities

Data Collection and Organization

  • Gather and compile all necessary documentation, including material test reports, inspection reports, test reports, weldment records, and other relevant records in accordance with the Inspection and Test Plan (ITP).

Document Preparation

  • Create and format Manufacturing Data Books according to company and customer specifications, ensuring accuracy and completeness.

Quality Assurance

  • Review and verify the accuracy of all documents included in the MDB, ensuring they meet marine rules, customer requirements, traceability, and industry standards.

Communication

  • Coordinate with various departments, including production, quality control, purchasing, suppliers, test labs, classification societies, engineering, and project management, to follow up, obtain necessary documentation, and resolve any discrepancies.

Reporting

  • Prepare and present regular reports on the status of Manufacturing Data Books to the Senior Certification Engineer and program management/customers as required for necessary review and further approval.

Continuous Improvement

  • Identify opportunities for process improvements and implement best practices to enhance the efficiency and accuracy of MDB preparation.
  • Perform other tasks as directed by supervisor.

 

Job Requirements

Qualifications

  • High school diploma or equivalent; additional certification in office administration or related field is a plus.
  • Proven experience as an administrative assistant or in a similar role, preferably in a manufacturing environment.
  • Strong organizational and time management skills.
  • Excellent attention to detail and accuracy.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Acrobat) and document management software.
  • Strong communication and interpersonal skills.
  • Ability to work independently and as part of a team.
  • Knowledge of manufacturing industry standards and regulations (ISO 9001/ASME/Marine) related to manufacturing documentation is an advantage.

Benefits

  • Opportunities for professional development and career growth.
  • Potential to be converted to a full-time position.
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Ready to take the next step in your career? Explore our job opportunities in the vibrant city of Santa Ana, California, where endless possibilities await. Nestled in Orange County, Santa Ana offers a delightful blend of diverse cultures, stunning art galleries like the Bowers Museum, theaters such as the Yost Theater, and mouthwatering cuisine at the 4th Street Market. Home to the professional sports teams like the Orange County Soccer Club, this city also boasts serene parks like Santiago Park for outdoor enthusiasts. Come be a part of a community brimming with charm and growth opportunities – your dream job could be just a click away.