Job Summary
We are seeking a detail-oriented and organized Administrative Assistant to join our Quality Team, reporting to the Senior Certification Engineer. The successful candidate will be responsible for assisting with, preparing, and maintaining Manufacturing Data Books (MDB) to ensure compliance with marine rules and customer requirements.
Key Responsibilities
Data Collection and Organization
- Gather and compile all necessary documentation, including material test reports, inspection reports, test reports, weldment records, and other relevant records in accordance with the Inspection and Test Plan (ITP).
Document Preparation
- Create and format Manufacturing Data Books according to company and customer specifications, ensuring accuracy and completeness.
Quality Assurance
- Review and verify the accuracy of all documents included in the MDB, ensuring they meet marine rules, customer requirements, traceability, and industry standards.
Communication
- Coordinate with various departments, including production, quality control, purchasing, suppliers, test labs, classification societies, engineering, and project management, to follow up, obtain necessary documentation, and resolve any discrepancies.
Reporting
- Prepare and present regular reports on the status of Manufacturing Data Books to the Senior Certification Engineer and program management/customers as required for necessary review and further approval.
Continuous Improvement
- Identify opportunities for process improvements and implement best practices to enhance the efficiency and accuracy of MDB preparation.
- Perform other tasks as directed by supervisor.