Office Manager / Executive Assistant

Aliso Viejo, CA 92656

Posted: 02/04/2025 Employment Type: Temp/Hire Industry: CLERICAL/ACCOUNTING/PROFFESIONAL Pay Rate: Starting at $35.00/hour

Job Description

Office Manager/Executive Assistant

Hourly Rate: $35.00/Hour

Work Arrangement: Hybrid/Remote

  • Will work from a CRM
  • Required to come to our office for meetings once a week
  • Available for training on Zoom

Job Description

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company's senior-level managers. The Executive Assistant's responsibilities include managing calendars, making travel arrangements, and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills, and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Responsibilities

  • Act as the point of contact among executives, employees, clients, and other external partners
  • Manage information flow in a timely and accurate manner
  • Manage executives' calendars and set up meetings
  • Make travel and accommodation arrangements
  • Track daily expenses and prepare weekly, monthly, or quarterly reports
  • Oversee the performance of other clerical staff
  • Act as an office manager by keeping up with office supply inventory
  • Format information for internal and external communication – memos, emails, presentations, reports
  • Take minutes during meetings
  • Screen and direct phone calls and distribute correspondence
  • Organize and maintain the office filing system

 

Job Requirements

Requirements and Skills

  • 4 years' experience working as a corporate executive assistant
  • Work experience as an Executive Assistant, Personal Assistant, or similar role
  • Excellent MS Office knowledge
  • Outstanding organizational and time management skills
  • Familiarity with office gadgets and applications (e.g., e-calendars and copy machines)
  • Excellent verbal and written communication skills
  • Discretion and confidentiality
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About Aliso Viejo, CA

Ready to start your next career adventure in Aliso Viejo, California? This vibrant city located in Southern Orange County offers a perfect blend of coastal living and business opportunities. With its close proximity to the beautiful beaches of Laguna Beach, stunning art galleries like the Festival of Arts and Sawdust Art Festival, and the inspiring Soka Performing Arts Center, Aliso Viejo provides a dynamic backdrop for professional growth. Enjoy the diverse culinary scene, hike in the nearby Aliso and Wood Canyons Wilderness Park, or catch a game at the nearby Angel Stadium of Anaheim. Explore our job listings today and discover all that Aliso Viejo has to offer for your next career move.